Guide for Recruiters
Who this is for: Production houses, casting directors, agencies, and anyone who needs to find talent or crew for productions in the Indian film and entertainment industry. What you'll learn: How to set up your organisation profile, find talent, create projects, post jobs, manage applications, run events, and use your Drive.
Overview
A Recruiter account is designed for people who source talent and crew for productions. You can search and save Aspirant profiles, create projects (which hold your jobs, events, team members, and files), post job listings, receive and manage applications, shortlist candidates, and finalise your selections. Everything is connected — a job lives inside a project, applications flow through a structured review pipeline, and your whole team can collaborate within the same workspace.
What is a Recruiter account?
Recruiter accounts are for production houses, studios, casting directors, talent agencies, and individual producers who need to hire. As a Recruiter you can:
- Browse and search the CTI talent directory
- Save profiles you want to come back to
- Create projects to organise your productions
- Post jobs within those projects
- Receive and review applications
- Shortlist, consolidate, and finalise candidates
- Create events and invite talent
- Collaborate with a team using project-level roles and permissions
- Store and share files with your team via Drive
Your organisation profile
Your Recruiter profile represents your organisation or your casting identity on CTI. Fill it in so Aspirants know who they are applying to.
What to fill in:
- Organisation name — the name that appears on your profile and on job listings.
- About Me / Bio — a description of your company or your work as a casting professional.
- Profile photo — your company logo or a professional photo.
You can edit any section of your profile by clicking the pencil icon next to it.
Finding talent
Search
Use Search Profiles in the sidebar to browse Aspirants. Filter the directory by:
- Role (Actor, Model, Dancer, Crew, etc.)
- Gender
- Age range
- Height range
- Experience level
- Languages
- Location
- And more
Each result shows you a summary card. Click a card to open the full Aspirant profile and see their bio, gallery, showcase, skills, experience, and languages.
What you can see on an Aspirant's profile
When you view an Aspirant's profile you see everything they have made public:
- Their display picture and hero image
- Their role, tags, and About Me
- Their Gallery (photos and videos they have uploaded)
- Their Showcase (highlight videos)
- Their skills, languages, experience, education, and work preferences
- Physical stats (for roles like Actor, Model, Dancer)
- A flag if the profile belongs to a guardian-managed minor
Private profiles (where the Aspirant has turned off public visibility) do not appear in search results and cannot be viewed, unless the Aspirant has an active "Apply While Private" boost.
Saving profiles
Tap the bookmark icon on any Aspirant profile to save it. Access your saved profiles later from Saved Profiles in the sidebar.
Inviting talent
From within a job, you can invite specific Aspirants to apply. Invited Aspirants receive a notification and see an invitation on their Applied Jobs page.
Creating a project
A project is the container for everything in a production — its jobs, events, team members, project-level Drive storage, and gallery.
How to create a project
Tap Create Project in the sidebar (or the button on your home dashboard). Fill in:
- Project title
- Description
- Timeline (start and end dates if known)
Once created, your project has several sections you can manage:
| Section | What it contains |
|---|---|
| Overview | Project details, description, timeline |
| Jobs | All job listings inside this project |
| Events | Events linked to this project |
| Members | Your team — people you have added as project collaborators |
| Roles & Permissions | What each team member can see and do |
| Drive | Project-level file storage shared with the team |
| Gallery | A visual gallery for the project |
| Project-level messaging |
Posting a job
Jobs live inside projects. To post a job, open your project and go to the Jobs section, then tap Create Job (or use the Jobs page in the sidebar).
The posting flow
Fill in the job details:
- Job title
- Job type — the role being cast or hired for
- Description — what the job involves
- Eligibility criteria — age range, gender, height, experience, languages, location, etc. Aspirants who do not meet these criteria will be blocked from applying or shown a notice.
- Application deadline — when applications close
- Compensation — paid or unpaid; fixed amount or range; currency
- Reference materials — you can attach files from your Drive for applicants to view (e.g. a script excerpt or brief)
Once you submit the job it goes through a review process before it is published.
The review process
All job postings are reviewed by the CTI platform team before they go live. This ensures that listings meet community standards. You will be notified when your job is approved and live.
While your job is under review it is not visible to Aspirants and cannot receive applications.
What you can and cannot edit after publishing
You can update certain details (such as the description) after a job is published. Eligibility criteria and some structural fields cannot be changed once applications are open, because changing them mid-application could affect fairness for candidates who have already applied. If you need to make significant changes, contact CTI support.
Managing applications
Applications flow through a structured pipeline. Here is how it works.
The review pipeline
| Stage | What it means |
|---|---|
| Applied | The Aspirant has submitted their application. |
| Under Review | You (or a team member) have opened and are reviewing the application. |
| Shortlisted | You have moved this applicant to your shortlist. |
| Consolidated | The shortlist has been reviewed and a final set has been chosen. |
| Finalized / Invited | The applicant has been selected or invited to proceed. |
| Rejected | The application was not successful. |
| Withdrawn | The Aspirant withdrew their own application. |
Reviewing applications
Open a job, then go to the Applications section. You see a list of all submitted applications. Tap any application to open it and see:
- The Aspirant's profile (name, photo, role, key details)
- Any files they attached
- Their current application state
- A notes panel where you can leave internal notes (visible to your team, not the Aspirant)
From the application detail you can move the application forward (Under Review → Shortlisted) or reject it.
The shortlist
Shortlisted applications are grouped separately so you can focus your comparison. You can view all shortlisted candidates side by side.
Consolidation
Consolidation is the final review step before selection. A designated team member (the Consolidator) reviews all shortlisted applications and triggers the consolidation action once all reviewers have finished. Consolidation is only available after the application deadline has passed and all assigned reviewers have completed their review. After consolidation, selected candidates move to Finalized / Invited.
Roles and application access
Team members you add to a job can be given different roles. The role determines whether someone can review applications, shortlist, be designated as the consolidator, and so on. Set these under Roles & Permissions within the job.
Events
You can create events within a project. Events are useful for auditions, workshops, readings, or any gathering that is part of the production.
Creating an event
Open your project and go to the Events section, then tap Create Event. Fill in:
- Event title and description
- Date and time
- Location
Inviting talent to events
From within an event, go to Invitations to send invitations to specific Aspirants. Invited Aspirants receive a notification. You can track invitation status (sent, accepted, declined) from the Invitations section.
Events can also have their own gallery (photos and media from the event) and their own member roles.
Your Drive and Project Drive
CTI gives you two distinct storage areas.
My Drive (personal)
My Drive in the sidebar is your personal file storage. Files here are private to you unless you explicitly share them. You can:
- Upload and organise files in folders
- Share specific files or folders with other CTI users
- View files that others have shared with you (under Shared to Me)
- Move files to Trash and permanently delete them
Project Drive (project-level)
Each project has its own Drive section. Project Drive is shared with the members of that project according to their roles. Use Project Drive for files that the whole production team needs to access — scripts, call sheets, reference materials, and so on.
Project Drive storage is separate from your personal Drive quota.
Messaging
CTI has a built-in messaging system. Access it from Email in the sidebar for account-level messages and from within individual jobs or projects for job/project-level conversations.
Team members added to a job or project can participate in the associated messaging channel according to their permissions.
Subscriptions
Your CTI subscription plan determines how many projects you can create, how many jobs you can post, how much storage you have, and which features are available. View and manage your subscription from the Billing section.
Associated With
The Associated With section in the sidebar shows projects, jobs, events, and service providers that you are linked to (for example, as a collaborator rather than the owner). This gives you a quick view of your cross-project involvement.
Common questions
How many projects can I create? The number of active projects is set by your subscription plan. Check your plan details in the Billing section.
Can I post a job without a project? No. Every job must belong to a project. Create or select a project first, then add jobs to it.
Can I have team members who are not on CTI? No. Team members must have CTI accounts. You can add any CTI member to your project or job team.
What happens to a job after the deadline passes? The job closes to new applications. You can still review, shortlist, and consolidate existing applications.
Can I delete a job once it is published? Jobs cannot be deleted once they have received applications, to preserve the application records. You can close or archive a job. Contact CTI support if you need to remove a listing.
Can Aspirants see my internal notes on their application? No. Notes added in the application detail are internal and visible only to your team.
Can I see talent who have set their profile to private? Private profiles do not appear in search. Some Aspirants with an active "Apply While Private" boost may still apply to your jobs — you will see their application and limited profile information, but their full profile remains private.
Related help
- Guide for Aspirants (understand how talent see your job listings)
- Guide for Service Providers (if you also offer production services)